In this article, we're going to explore why Notion isn't a good fit for the Transfer of knowledge in business, and why it's important to use a real LMS for these tasks.

Notion features

Notion is an incredibly flexible tool for creating custom pages and databases. This can be very useful for project management, task management, or note taking. I am personally a big fan of this product and this article is actually written on Notion:)

While Notion offers real-time collaboration, task tracking, and project management features, it doesn't have the specific features of a LMS such as managing users, assigning tasks, and creating “richer” content like video.

Notion's problems as an LMS

Let's take a concrete example of the (but fictional) use of Notion for the company BrouetteCorp, which designs, produces and markets connected wheelbarrows.

Joséphine is an Operations Manager at BrouetteCorp and has seen an increase in the number of product returns. Since the identified cause was a problem in the assembly process, she decided to create a training module to help her colleagues solve this problem. She creates a Notion page to explain the process step-by-step, and adds images and links. In short, she is committed. She shares information on the company's Slack.

However, she does not receive any comments or feedback from her colleagues. She remains positive, thinking that the other managers will have read it. 3 months later, one of his colleagues Assembly Team Manager, Gilles, writes on Slack:

Gilles: “It would be nice to do a process for assembling wheelbarrows and avoid having so many product returns.”
‍Josephine 😤 **: ** “Hi Gilles, I did that 3 months ago, feel free to look at this Notion 👉 xxxxx page.
“Gilles: “Thanks, I'll take a look at that.”

A year later, Josephine understood that she could not know if or how many times the page had been read, the optimized process presented in the training module is clearly not applied because the number of returns from wheelbarrows is still as high as ever. This event motivated her, among other things, to leave BrouetteCorp less than 2.5 years after joining the company.

Why use an LMS over Notion?

LMS like Komin.io are designed to meet the specific needs of knowledge transmission. If we take the example of Joséphine again at BrouetteCorp, which has just set up Komin.io :

1. Joséphine creates a new Playbook: “Implementation of a quality process on the assembly line”.
2. She creates various contents: a video explaining the problem, a Slideshow with the various photos of the assembly line, a text with the essential points that takes her a few seconds to write because it is generated by the AI of Komin.io, and finally a Quiz to ensure that the content has been assimilated.
3. She shares the Playbook with the other managers.
4. She measures the reading rate, comprehension and adjusts the content thanks to comments and feedback from her colleagues.
5. The other managers share the Playbook with their own teams.
6. The knowledge has been disseminated ✅

1 year later, 100% of the employees concerned by the problem have read the playbook, the volume of feedback produced is marginal. Joséphine feels valued in the company and Gilles becomes a major contributor to Komin.io.

Conclusion

In conclusion, although Notion has a lot of interesting features for project management and knowledge management, it is not suitable for transmitting knowledge in business. To do this, it is important to use a real LMS such as Komin.io, which is designed specifically to meet the needs of knowledge transmission. LMSs offer advanced features such as user management, task assignment, and the creation of richer content like video, as well as tools to measure the understanding and assimilation of information.

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